This Privacy Policy explains how Tylersfilms LLC collects, uses, shares and protects information in the course of running its production studio and its film services. Tylersfilms LLC is a studio and production company whose working floor is located at 254 N 3050 W, Layton - 84041-8823, United States (US). This policy is published for the website at tylerfilms.autos and for the services described there.
The website and the written policy materials are maintained by Tyler Films, the developer named on this site, on behalf of the company. Tyler Films works with the studio team on the technical side of the website, while Tylersfilms LLC remains the organisation responsible for the studio, its bookings and the footage produced there. Where this policy says we or us, it refers to Tylersfilms LLC acting through its studio team.
We have written this policy in plain English. It covers enquiries, bookings, shoot days, event coverage, studio floor rental, location scouting, edit suite sessions and equipment checkout. It also explains the choices available to you, how long we keep records and how you can reach us with a question or a request.
Tylersfilms LLC is a production company operating a working studio floor in Layton, Utah. The company provides commercial shoot days, event coverage crews, studio floor rental, location scouting runs, edit suite sessions and equipment checkout to clients across northern Utah and beyond. The company address is 254 N 3050 W, Layton - 84041-8823, United States (US). The booking email address is bookings@tylerfilms.autos and the studio telephone number is +18069326943.
The studio team is small and deliberately hands on. The same people who answer a booking enquiry are often the people who open the loading door on the shoot day, which shapes the way information moves through the business. Records are kept close to the work they describe, and access is limited to the team members who need the record to do their job.
Tyler Films appears on this website as the developer of the site itself. The distinction matters for one practical reason. Questions about the written content of this policy, the website code or the way the website handles a form submission can be directed through the same contact channels listed below, and the studio team will route the question to the right person without requiring you to know who sits where.
This policy applies to information collected through the website at tylerfilms.autos, through email and telephone contact with the studio, through a booking or enquiry form, and through the delivery of the services listed above. It applies whether you are a producer booking a floor day, a crew member named on a call sheet, a visitor attending an event we cover, or a person whose image appears in footage we shoot.
This policy does not apply to information held by other companies and organisations, including locations we scout, venues we cover, suppliers we use for grip or transport, and platforms on which you may encounter our work. Those organisations publish their own privacy notices, and we encourage you to read them when you deal with them directly.
Some information we handle is about productions rather than about a person, such as a shot list, a lane plan or a delivery schedule. We still treat that material with care, and this policy explains how it is stored, who can see it and how long it is kept.
We collect information in several ordinary ways. When you send an enquiry or a contact form message, you give us your name, your email address and whatever you choose to write in the message field. When you call the studio number, we may note your name, your number and the reason for the call in order to call you back. When a booking is confirmed, we record the company or client name, the booking type, the dates and the contact details for the people running the day.
On a shoot day we may record the names and roles of crew members and talent for a call sheet, for access control at the loading door and for safety briefings. We may record vehicle details where a production brings a van or a van plus trailer onto the site. We may take note of any accessibility requirement a visitor tells us about so that the floor can be prepared properly.
We do not ask for payment card numbers through the website. Where a payment is made by card, it is processed by a payment provider, and we receive only the confirmation details needed to match the payment to the booking. We do not store full card numbers in our own systems.
We try to collect only what a booking, a shoot or a legal obligation actually requires. If a piece of information is optional, we say so at the point of collection, and a person is free to decline without losing access to the studio.
A booking starts as an enquiry. We keep the original message, the reply, the lane plan and the quote so that the studio and the client share one history of what was agreed. That record usually includes the client name, the named producer, the shoot dates, the crew size, the services booked and the deliverables. It may also include the site access notes discussed during planning.
Enquiry records are kept in a small number of places. Email threads sit in the studio mailbox. Plans and quotes sit in a shared project folder that only the studio team can open. Invoices and payment confirmations sit in an accounts folder with tighter access. We do not copy booking records into personal social media accounts or into public shared drives.
If a booking does not go ahead, we keep the correspondence for a limited period so that a later enquiry on the same project can be answered against the earlier discussion. After that period the inactive record is deleted or reduced to a short note of the date and the outcome.
Footage is the heart of the work and also one of the most sensitive records the studio holds. On a commercial shoot day, footage may include talent, crew, product details, unreleased branding and the interior of a client premises if a location is used. On an event coverage booking, footage may include attendees and speakers who have not dealt with the studio individually.
We treat footage as client property unless a written agreement says otherwise. Master files are copied from the camera cards to the studio project library on the day of capture, checked against a card log, and stored on drives that are not connected to the public internet. Access is limited to the producers and editors assigned to the job. When an edit suite session is booked, the assigned editor works from the project library copy rather than from a personal drive.
Where a shoot captures identifiable people, the client is responsible for obtaining the consents needed for the intended use of the film. The studio can supply a standard talent release form for commercial bookings and an attendee notice for event coverage, and we are happy to discuss consent before the shoot day so that nothing is left to the last minute.
Deleted footage is removed from the working library after final delivery according to the retention schedule set out below. Where a client asks for an archive copy, we can keep a master for an agreed period, and that arrangement is confirmed in writing before wrap.
Event coverage creates a particular privacy puzzle. We are asked to film a room full of people who booked a ticket to the event, not to a filming. We handle this by working from the run of show, by agreeing the filming zones with the organiser, and by asking the organiser to display a clear notice at the entrance and to brief speakers before the room fills.
Our crews do not film private areas such as changing rooms, medical rooms or quiet spaces without explicit direction from the organiser and a clear basis for doing so. Where a guest asks not to appear, the crew will respect the request and adjust a shot if the schedule allows. Footage from an event is delivered to the organiser and handled under the agreement for that booking.
If you attended an event covered by the studio and have a question about a clip, contact the organiser first where possible. You are also welcome to contact us at bookings@tylerfilms.autos with the event name and a description of the footage, and we will help to trace the request to the right production.
The studio floor is a working production space with lighting rigs, stands, cables and a loading door. Access needs to be logged so that the floor manager knows who is in the building and who has already been briefed on the safe routes. We keep an access log for each booked day that records the crew name, the arriving time and a contact number.
The log is used for safety and security. It is not a marketing list, and we do not use the names on it to send promotional email. Visitors who attend only for a walk through are recorded briefly so that the door can be opened at the agreed time, and their details are not added to any client record.
Where a production brings equipment onto the floor, the floor manager records the item list at load-in and again at load-out. That record protects both the client and the studio if an item is misplaced, and it helps the team keep the checkout ledger accurate for the next booking.
Equipment checkout is tracked against a named crew member. When an item leaves the building, the checkout sheet records the item, its condition, the date, the expected return and the name of the person responsible. When the item comes back, the sheet is completed and the condition is checked again on the bench.
These records exist so that kit can be found when it is needed and so that a damaged item can be traced to the job that caused the damage. A small damage deposit may be recorded against the checkout, and the return of that deposit is noted on the same sheet. Checkout records are kept for the retention period described below and then reduced to a summary for accounting purposes.
The website is a small, mostly static site. It does not run advertising scripts, it does not embed social media trackers and it does not build a profile of your browsing across other websites. When your browser requests a page, the server that delivers it may log standard technical details such as the requested page, the time of the request, the browser type and a shortened network address. Those logs are used to keep the site available and to investigate faults.
If you use the contact form, your message is handed to your own email application, which then sends it to the studio mailbox. The website itself does not store the message in a database. The email that arrives is treated in the same way as any other enquiry, and the rules in the booking section above apply to it.
We do not use hidden pixels, fingerprinting scripts or cross site behavioural advertising. The site is built to be readable, fast and boring on purpose, so that the privacy question stays simple.
We use information to reply to enquiries, prepare lane plans and quotes, confirm and run bookings, manage access to the studio floor, deliver footage and provide the services that were ordered. We use it to keep the equipment ledger accurate, to handle payments and records, and to meet the accounting and tax duties that apply to a limited liability company.
We use information for safety, including the access log, the safety briefing notes and the record of any incident reported on the floor. We use it to protect the studio and the client against fraud or misuse, for example where a checkout item is not returned. We use it to improve the way the studio works, by reviewing how a shoot day ran and whether the lane plan was accurate.
Where we rely on a legal basis to process personal information, that basis is usually the performance of a contract with the client, the legitimate interest of running a safe and solvent studio, compliance with a legal duty, or consent where consent is the right tool. Consent can be withdrawn at any time, and withdrawing it does not affect processing that happened before the withdrawal.
Like most small companies, we rely on a few service providers to keep the studio running. These may include an email host, a web host, a payment processor, an accounting platform and a cloud backup service. Each of these providers handles information on our instructions and only for the purpose it was engaged to serve.
We choose providers with care and we do not hand over more information than the task requires. For example, a payment processor receives the amount and the reference needed to take a payment, not a full copy of the booking file. A web host receives the technical request that lets it deliver a page, not the content of a client script.
Where a provider is based outside the United States, we take reasonable steps to confirm that the transfer is covered by an appropriate safeguard. If you want to know which category of provider handles a particular kind of record, ask us and we will explain it in plain terms.
We keep information only as long as we need it. Enquiry correspondence that did not become a booking is usually kept for twelve months and then removed. Booking records, lane plans and quotes are kept for the period required for accounting and for handling a later question about the job, and are then archived in a reduced form.
Footage is kept in the project library until final delivery is confirmed. After that it is deleted or archived according to the written agreement for the job. A client who wants an archive master can ask for one before wrap and the studio will confirm the period in writing. Footage held for an archive is stored on a disconnected drive and is not used for any other purpose.
Access logs and checkout sheets are kept for the period needed for safety, insurance and accounting, after which they are destroyed. When a deletion request is valid, we remove the record from the live system and from the routine backups within the period explained to you when the request is confirmed. Some records may need to be kept longer where the law requires it, and we will tell you if that applies.
Depending on where you live, you may have the right to know what personal information we hold about you, to receive a copy of it, to correct it if it is wrong, to delete it in certain circumstances, to restrict or object to some uses, and to receive your information in a portable format. You may also have the right to withdraw consent where consent is the basis for processing.
To make a request, email bookings@tylerfilms.autos with enough detail for us to find the record, such as your name, the date of the shoot or the name of the event. We may ask for a small amount of additional confirmation so that we do not hand a record to the wrong person. We aim to reply within thirty days and we will tell you if a request needs more time.
You will not be treated differently for making a privacy request. We will not refuse a booking, cancel a shoot or withdraw a quote because a person exercised a right that the law gives them. If you are not satisfied with our reply, you may be able to complain to your local privacy regulator, and we will cooperate with that process.
The studio provides services to businesses, producers and event organisers. The website is not directed at children and we do not knowingly collect personal information from a child through the website. Where a production includes a child performer, the booking is arranged with a parent or guardian, and the consent and supervision requirements for that production are handled by the client and the guardian before the shoot day.
If an event we cover happens to include children, the organiser is asked to place the filming notice where families will see it and to tell us about any area where filming should be avoided. If you believe a child has sent personal information to the studio without a guardian, contact bookings@tylerfilms.autos and we will remove it promptly.
We protect information with practical measures rather than with promises. Studio drives are kept offline when they are not in use. Shared project folders are limited to the team members on a job and are protected by individual accounts. Remote access is protected by strong passwords and a second step where the service supports it. Paper checkout sheets are kept in a locked cabinet and are cleared once the record is transferred to the ledger.
Footage transfers to a client use a link that expires rather than an open public folder. Where a client asks for a physical drive, the drive is logged out and back in like any other item of equipment. Staff are briefed on the access rules and on what to do if a device is lost.
No system is perfect. If an incident affects personal information, we will investigate, take steps to reduce the harm, and notify the affected people and the relevant authority where the law requires it. We will not hide a breach behind vague language.
The studio is based in the United States and the website is operated from the United States. If you visit the site or send an enquiry from another country, your information will be handled under this policy and under the laws that apply to the studio. Some of our service providers may process information in other countries, and the safeguards described in the service provider section apply to those transfers.
Nothing in this policy is intended to reduce a right that the law of your own country gives you and that cannot be set aside by agreement. If a local rule gives you a stronger right than this policy describes, the stronger rule applies to you.
We do not add every person who contacts the studio to a marketing list. A producer who asks for the spring shoot calendar may receive a short update when the calendar opens, and the message will include a way to stop receiving it. A client who books a day may receive a note about the next season, again with a clear way to opt out.
We may publish work on the studio own channels with the client permission recorded in the booking. Where permission has not been given, a clip is not published. If you appear in published work and want a clip removed, contact us with the clip description and we will look into it.
You can ask us at any time to stop sending updates, and the request is honoured without a follow up sales call.
The website may contain links to other sites, for example a supplier, a location or a platform where work is hosted. Those sites are outside our control and this policy does not cover them. When you follow a link, the privacy notice of the destination site applies to what happens there.
We choose links with care, but a link is not an endorsement of every practice on the destination site. If you find a link on our site that leads somewhere inappropriate, tell us and we will review it.
We review this policy when the way we work changes, when we add a service or when the law requires an update. The date at the top of the page shows when the current version was published. If a change is significant, we will make that clear on the site and, where we hold a relevant email address, we will send a short note explaining what changed.
Continuing to use the website or to book the studio after a change means the updated policy applies to the new activity. We keep earlier versions on file so that a question about a past booking can be answered against the policy that was in force at the time.
Privacy questions, access requests and deletion requests can be sent to the studio team at any time. Please include enough detail for us to identify the record and tell us how you would like to be contacted.
Tylersfilms LLCIf your question is about the website itself, mention the page or the form in your message and the studio team will pass it to the developer, Tyler Films, without you needing to chase a second contact. We aim to acknowledge every privacy message within a few working days and to resolve it as quickly as the facts allow.